The ENTRY SYSTEM that will be used for the 2002 ARBA National Convention and Show in Peoria, Illinois will be different from any other National Convention, with exception to the 1996 ARBA Convention held in Peoria.

When sending in your entries, only the Breed, Variety , Class, and Sex of the animals being entered will appear on the entry form. There will be no need to specify an ear number when sending in your entry. This will allow you, the exhibitor, the opportunity to leave home with the best animals you have in each class entered, without having to go through the necessary steps and paperwork to make substitutions. In addition, you will SAVE the fees normally paid for substitutions.

For instance, if you want to enter two Broken Satin Senior Bucks with one in fur, your entry would appear like this:

The above example would enter two Broken Satin Senior Bucks, with one of them entered in breed fur. Upon your check in, you may change the designated fur entry to any other Satin that you have entered. 

All exhibitors will receive a confirmation of their entry after we have received and entered it into our computer. If there are any discrepancies, you will have the opportunity to contact our Secretary and rectify the situation.

It is necessary to designate individual animals as being entered into the fur classes on your entry form, for data entry purposes only. However, upon arrival at the convention you may change the fur class entries to whichever animal(s) in that breed that  you wish. You may not add fur entries at the time of check-in.

Upon arriving at the convention you will proceed to the “Check-In” area. You will be given a packet containing two copies of your check-in sheet, as well as other materials. (Your check in sheets will match the confirmation sheet sent to you after your entries were received and recorded ).  The check-in sheets will also contain each animal’s coop number. Check-In personnel will assist you by checking each animal to insure it is an animal originally entered. The coop number will be placed in the animal’s ear at this time, and the ear number will be recorded on one of the check-in sheets for office use. (You may retain the second check-in sheet for your use).

You will then place your animals in the proper coops. At this time, we request that you write the animal’s ear number on its coop card.  This will assist those carrying animals during judging in case the coop number written in the ear has become illegible.

If for some reason you are unable to bring any animal which was entered, the animal will be designated as a “scratch” on your check-in sheet. YOU MAY NOT SUBSTITUTE OTHER ANIMALS, OR BRING ANIMALS NOT ENTERED, TO OCCUPY THE COOP OF A SCRATCHED ANIMAL. ANY ANIMALS NOT OFFICIALLY ENTERED IN THE CONVENTION SHOW WILL BE REMOVED FROM THE SHOWROOM AND GROUNDS IMMEDIATELY.

All entries will be accepted that are submitted by the entry deadline. Should the number of entries exceed the maximum number of animals we are able to accept, based on available space and cooping for same, the following process will be used to reduce the total number of animals.

Animals will be “cut” from the largest entries, until the acceptable number of entries has been reached. For example purposes only, we will say the maximum number of animals acceptable, based on available cooping, is 100. Using the table below, you will see the total number of animals entered by the 8 exhibitors is 128, thus requiring a “cut” of 28 animals.

The first “cut” would be made from the entry with the highest number of animals entered. The entry would be reduced to the next highest number of animals entered. If another “cut” is necessary, animals would be taken from the highest number of equal entries down to the next highest number entered. This process would continue until the maximum number of entries has been reached.

If the maximum number of animals can be reached by reducing less that the number required to reach the next highest number of entries, the number will be adjusted as necessary.

As you can see from the table, the reduction to the maximum number was reached in this manner:

1 - Entry of 25 reduced to next highest (20). Reduction of 5, leaving 23 left to cut.

2 - Entries of 20 reduced to next highest (18). Reduction of 4, leaving 19 to cut.

3 - Entries of 18 reduced to next highest (15). Reduction of 9, leaving 10 to cut.

4 - Entries of 15 reduced to next highest (14). Reduction of 4, leaving 6 to cut.

5 - Entries of 14 reduced to maximum number acceptable (100). It was not necessary to reduce the entries of 14 to the next highest entry of 12, as the maximum number acceptable could be reached without removing that many animals.

Please realize the above example is based on only 8 exhibitors. With the normal number of exhibitors entered at the National Convention, the “cut” would be spread out among many exhibitors.  It is anticipated that only those with the largest entries will be effected to any degree. The reduction should be minimal to the majority of the exhibitors.